About Sotheby's
Sotheby’s is an auction house founded in London in 1744. Its specialists work across fine art and collecting categories including jewelry, watches, handbags, wine, design, and classic cars. The house connects collectors through live and online auctions, private sales, and fixed-price purchases. Its work spans specialist research and cataloging, client services, marketing, technology, finance, and operations, supporting the preparation, sale, and movement of objects across its international network.
Sotheby's is hiring an Assistant Vice President, Global Program Manager to execute initiatives across Global Real Estate, Security, and Facilities, coordinating cross-functional teams from planning through operational readiness and ongoing use. The role establishes project governance, tracks milestones, budgets, risks, and performance indicators, and prepares updates and decision materials for leadership. The proposed base salary is $90,000–$130,000, with eligibility for a discretionary bonus and a competitive benefits package.
Role & Responsibilities
- Manage and execute key initiatives across the global real estate portfolio, from initial planning through operational readiness and ongoing use.
- Translate priorities and strategic decisions into actionable project plans with clear milestones, responsibilities, timelines, and supporting documentation.
- Coordinate activities across site acquisition, design, construction, occupancy planning, operational transition, and post-opening integration, as applicable.
- Maintain momentum across concurrent initiatives by tracking progress, identifying risks and dependencies, resolving roadblocks, and escalating issues when necessary.
- Coordinate closely with Facilities, Security, Logistics, IT, Client Experience, Marketing, Events, Programming, Global Fine Arts, Luxury, Finance, Legal, Procurement, and other teams as required.
- Serve as a central point of coordination, ensuring stakeholders understand project objectives, responsibilities, deadlines, and decisions.
- Facilitate productive working sessions and maintain alignment among stakeholders with different priorities and areas of expertise.
- Follow up consistently with project owners and contributors to ensure commitments are met, issues are addressed, and decisions are made in a timely manner.
- Establish clear, consistent communication so relevant stakeholders remain informed of project progress, decisions, risks, changes, and upcoming milestones.
- Prepare concise project updates, presentations, briefing materials, and decision documents for senior leadership and working teams.
- Synthesize complex or fragmented information into clear summaries, recommendations, decisions, and next steps.
- Structure meeting agendas, document decisions, assign actions, ensure timely follow-through, and surface issues requiring leadership input with sufficient context.
- Establish and maintain practical governance structures, project trackers, action logs, decision records, and reporting tools.
- Monitor progress against milestones, budgets, dependencies, and operational-readiness requirements while maintaining clear accountability for owners, deadlines, and next actions.
- Support a consistent operating cadence, including monthly management meetings, quarterly business reviews, budget planning sessions, and project-specific working groups.
- Develop and track key performance indicators, identify gaps or recurring execution challenges, and recommend improvements to project processes and ways of working.
- Identify opportunities to improve coordination, communication, documentation, and accountability across the function.
- Develop repeatable tools, templates, and processes that strengthen project delivery and operational consistency.
- Apply lessons learned from completed initiatives to improve future planning and execution.
- Encourage collaborative problem-solving, practical innovation, and continuous improvement across project teams.
Skills
Workplace
The successful candidate will be located in New York, New York, USA.
Explore jobs in New York or in the USA.
Compensation
The base compensation for this position ranges from USD 90,000 to USD 130,000 per annum.
Benefits
Eligible candidates may receive a discretionary bonus and a competitive benefits package.
Culture
Sotheby’s describes its culture in terms of client service, specialist knowledge, curiosity, collaboration, and ethical conduct. Its careers materials emphasize working across disciplines and encouraging employees to explore internal opportunities.
About Cerulean
Cerulean is the definitive career portal for the global luxury industry. We match exceptional professionals with exclusive opportunities at the world's most prestigious brands. From haute couture and fine watchmaking to prestige beauty, hospitality, and boutique retail, Cerulean centralises luxury employment to help you find the career for which you were destined.